Hastings Community Little League: Parents

Parents Information

The following is an overview of the  structure, rules, and policies at Hastings Community Little League. All parents are encouraged to read this information in order to learn more about our league. In addition to the information on this page, please click on the following links to see a description of each age based player division: Blastball Division, T-Ball DivisionRookie DivisionMinor DivisionMajor Division.               

You can also click on the following links for more important information:


Player Evaluations

Frequently Asked Questions

Volunteering at Hastings Community Little

Hastings Community Little League (HCLL) is a volunteer run organization. Parent participation is essential to ensuring that the baseball program is successful and registration fees are kept reasonable. Managers, coaches, umpires and league officials are all volunteers.

If you are interested in coaching or other volunteer roles at Hastings Community Little League, please complete this form: Volunteer Application Form and send to president@hcll.ca.

If you would like more information about coaching at HCLL, please contact the appropriate Division Coordinator as shown on the Board of Directors page and/or complete the Coaching Application form which can be accessed on the Coaches page.

The election of our Board of Directors occurs each year at our Annual General Meeting (AGM) in June. The amount of time required for each position varies and you can read more about them by clicking here: Board of Directors Roles and Responsibilities. If you are interested in being nominated for any of these positions, please contact our League President at president@hcll.ca.

Parents Code of Conduct

Hastings Community Little League needs our parents to understand that the manner in which they conduct themselves has a direct effect on the league's ability to provide a positive experience for the children who participate. We believe that the goals of youth sports are to learn and have fun in a positive culture and ask that parents use only positive encouragement toward their child, his/her teammates, coaches, umpires, and opponents. 

All parents must read and adhere to the HCLL Parents Code of Conduct. Any violations could result in parents being asked to leave the ballpark and repeat violations could also result in
further disciplinary actions as determined by league officials. You can review the Parents Code of Conduct by clicking on the following link: Parents Code of Conduct.

Players Code of Conduct

Hastings Community Little League expects each of its players to follow the highest standards of sportsmanship, citizenship and courtesy at all times. This extends beyond practices, games and other league events to include time spent at the parks prior to and after games, and at other public venues. You can review the Players Code of Conduct by clicking on the following link: Players Code of Conduct.
Player Safety

The safety of all players at Hastings Community Little League is a priority for all our volunteers, coaches, umpires and parents. Please review our league safety manual which describes all our policies and rules regarding player safety. You can see the manual by clicking here: HCLL Safety Manual.

Parent Game Duties
As a parent, you are a member of Hastings Community Little League. Although game responsibilities vary slightly for each division and field assignment, every family in our membership is required to fulfill their volunteer commitment by performing parent duties at their child's games.

Game Duties for Rookie, Minor and Major divisions include:
Home Team:
1) Field Set-Up - Rake and line field, setup bases, open scorebooth and setup speakers. Put up sponsor banners on outfield fence (first game on weekends only).
2) Scoreboard and Announce Players.
3) Scorekeeper.
4) Sell 50/50 Tickets
Away Team:
1) Pitch Count
2) Concession
3) Barbecue
4) Field Clean-Up - For the last game each day: Rake field, put away bases, lock scorebooth, put away speakers, put away barbecue, put away sponsor banners.
Game Duties for Blastball and T-Ball divisions include:

Home Team
- Field Set-Up - Rake and line field and setup bases.

Away Team - Rakes field and puts away bases and equipment.

Dugout for Both teams - Organize the players and manage batting order.
Parent duties for each game will be assigned by your team coach or team parent.
Grievance Process
HCLL has a grievance process in place that can be issued by parents to address any league related issue or problem. You can review the grievance process here: HCLL Grievance Process.
Player Eligibility
All children between the ages of 4 and 12 living within or attending a school within our league boundaries are eligible to play. Please refer to the "League Boundaries" page to view a detailed map.
Player registration opens online in December. Please refer to the "Registration" page for additional information.
HCLL Divisions and Age Groups
Age is defined by Little League Baseball as the player’s age as of December 31st  in the year of the current or upcoming season. Little League Canada is phasing in age eligibility rule changes for the 2015 season - please see "Registration" page for more information.                    
Blastball – For 4 year olds.
T-Ball – For 5 to 6 year olds.
Rookie – For 7 to 9 year olds. 7 and 8 year olds must register in the Rookie division, and 9 year olds may be placed in the Rookie division based on player evaluation results.
Minor – For 9 to 11 year olds. 9 and 10 year olds must register in the Minor division, and 11 year olds may be based in the Minor division based on player evaluation results.
Major – For 11 and 12 year olds. 11 and 12 year olds must register in the Major division.
The final assignment of players to the Rookie, Minor and Major divisions will be made after the player evaluations process described below.
Please refer to the "Division Description" links for additional information on each division.
Player Evaluations    
All players aged 7 to 12 in the Rookie, Minor and Major divisions must go through an evaluation process. The player evaluation process has two primary goals: to place players in the appropriate division based on their abilities, skill level and safety considerations, and to facilitate a fair and equitable assignment of players to teams resulting in evenly matched teams in all divisions. The evaluation of players will be done using a 1-10 scale, with every evaluator scoring each player on their ability to field, catch, throw, and hit a ball. When all the tabulations have been completed, players are assigned to divisions based on their average scores.
It is MANDATORY that all players of Major, Minor, and Rookie age attend the evaluations for their age division.  Not attending the evaluation session for their age group may result in the player being de-registered from the league.
Players will be initially evaluated with other players of the same league age as defined by Little League Canada in the following age groups: 7 / 8 year olds; 9 / 10 year olds; 11 / 12 year olds.
The schedule for the evaluation sessions will be posted on the "Player Evaluations" page on the HCLL website. There are no player evaluations for the Blastball and T-Ball divisions. 
Some players may be invited to try out for a higher division from their age group ( 8 year olds in the Minor division and 10 year olds in the Major division) based on their initial evaluation results. In order to qualify for the higher division, they must also attend the evalauation session for the older age group and the following criteria will apply:
  • must have played the previous year in their age division
  • must be one of the top players in their age group
  • there must be available spots in the higher division
  • must be recommended to play up and invited to try out for the higher division
Coaches in the higher division will evaluate and determine if the player is capable and suitable to play in the higher division. 

6 Year Olds who have played one year of T-Ball are eligible to tryout for the Rookie Division. Please see the "Rookie Division Description" page for additional information.

Once evaluations are completed, league officials will use the evaluation results to determine the appropriate division for each player for that season. The selection or drafting of players will then occur in early March so that teams can be set and the game schedule developed for the upcoming season.

Dealing With a Disappointed Child
 If your child is not assigned to the division he/she expected, please explain that it’s not necessarily because he/she is not good enough. There could be other reasons including a lack of experience or time playing baseball. There can also be a benefit to not advancing too quickly – the player will gain a firmer foundation and will have a greater chance of having a bigger impact in a lower division. That can build self-confidence that will last for years. For players wanting to play up from their age group, they may also not advance due to the number of available spots in the higher division. In some years it’s not a reflection of the player’s ability to play at a higher level but rather that there simply aren’t enough spots available.

Teammate Requests

“Teammate” requests for team placement are accepeted in the Blastball and T-Ball divisions, but NOT in the Rookie, Minor and Major divisions. “Sibling” requests for team placement will be considered at all levels for players eligible to play within the same division. 

Practice and Game Schedule    

Practices usually start in early to mid March after team placements and player drafts are completed with league games running from early April to June. All Star teams are formed in mid June and play into the summer with dates varying by division. Practice schedules will be set by individual team coaches and the league game schedules will be posted on the HCLL website.
All players must supply their own batting helmets, baseball gloves, jocks and jills. Baseball cleats are also strongly recommended. Personal bats are allowed but HCLL policy dictates that any player bringing his/her own bat to a game or practice will either be the only player allowed to use his/her bat OR will allow every member of the team to use his/her personal bat. This addresses a league concern about team morale when personal bats are only shared between a few players.
Little League Approved Equipment 
Guidelines on choosing the right bat for your child can be found here: Choosing the Right Bat.
Little League International has placed restrictions on the types of bats that may be used by players. Composite-barrelled baseball bats are generally not allowed, however, some composite baseball bats have been approved. Before purchasing baseball bats, it is recommended that you check the Little League approved list here: Little League Approved Bats    
 Baseball equipment can be purchased from a variety of retail outlets including Prostock Athletic Supply located at 4482 Juneau Street, Burnaby which offers a 10% discount for HCLL players.                     

Help us find New Sponsors
If you know of any companies or organizations that may be interested in sponsoring HCLL, you can find more information on the "Be a Sponsor" link on the homepage. Bronze ($500), Silver ($1000) and Gold ($1500) packages are available and they represent an economical way for a local business to reach over 400 families in the East Vancouver / North Burnaby area. Any parent obtaining a Gold or Silver sponsorship for HCLL will receive an exemption for one child's registration fee for the upcoming season. Inquiries regarding league sponsorships can be directed to James Douglas at marketing@hcll.ca.

Last Little League Game

The true spirit of Little League has been captured very well in a message written by a Little League Parent which can be read here: Last Little League Game